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v10 ยท April 2026

CareHaven Documentation

Everything you need to know about every feature โ€” with screenshots, step-by-step walkthroughs, and creative ways to use the app that you may not have thought of.

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What is CareHaven?

CareHaven is a care coordination app built for parents and small-group caregivers of people with complex medical, behavioral, and developmental needs โ€” autism, ADHD, cerebral palsy, Down syndrome, epilepsy, ARFID, and more.

Everything is stored privately on your device. Nothing is sent to a server. The app works fully offline. It holds up to four care recipients, with separate profiles, logs, and settings for each person.

Privacy first. All care data lives in your device's local storage. Backups are encrypted with AES-256-GCM. No account required to use core features.

First-time setup

  1. Accept Terms & Conditions on first launch.
  2. Complete the tutorial โ€” a short walkthrough of the key areas. Tap Skip if you prefer to explore.
  3. Tap the person pill in the top-right of the home screen. It shows an initial and name. Tap it to open the Person Sheet.
  4. Edit the person's profile โ€” add their name, date of birth, sex, color accent, diagnoses (comma-separated), and primary communication method.
  5. Add a second person by tapping the + in the person switcher. Up to 4 people are supported.
  6. Add your team โ€” go to the Team tab and add doctors, therapists, teachers, and family members. Mark emergency contacts to include them in the SOS view.
Tip: Load the Demo data first (Settings โ†’ Privacy & Data โ†’ Demo Data toggle) to see what a fully set-up profile looks like. Your real data is saved and restored when you turn demo mode off.

Demo mode

Demo mode loads four richly populated care recipients โ€” Zoe (autism + ARFID), Eli (ADHD + SPD), Maya (cerebral palsy + nonverbal + epilepsy), and Thomas (Down syndrome + repaired heart condition). Every feature has realistic data so you can explore the app as if you'd been using it for months.

To enable demo mode

  1. Go to Settings โ†’ Privacy & Data โ†’ Demo Data
  2. Tap the toggle. A confirmation dialog appears: tap Load Demo
  3. Your real data is saved before demo loads, and restored when you toggle it back off
Safe to explore. Toggle demo on and off freely. Your real data is never deleted โ€” it's saved to a separate storage key and restored exactly when you exit demo mode.

Multiple people

Each person has their own completely separate profile โ€” their own timeline, medications, behavior log, routines, diary, goals, seizure log, sleep log, vitals, milestones, cue guide, and schedule.

Switching between people

Tap the colored pill in the top-right of any screen to open the person switcher. Tap any name to switch. The entire app switches context โ€” all data shown is for the selected person.

Person profile fields

  • Name, avatar initial, color accent โ€” the color appears throughout the app as that person's identifier
  • Date of birth โ€” age is calculated automatically and shown on their profile card
  • Sex โ€” used to show or hide the Cycle Tracker
  • Diagnoses โ€” shown on the profile card and included in Dr. Visit summaries and EAP cards
  • Primary communication method โ€” verbal, AAC, sign language, PECS, or mixed
Creative use: Use CareHaven for yourself and a spouse as co-caregivers tracking your shared child โ€” each of you switches to the same person's profile. Add a "Handoff Note" diary entry each time you trade shifts. This creates a running written handoff that both caregivers can read.
Daily Tracking

๐Ÿ“‹ Today's Timeline

The Timeline is the heart of CareHaven โ€” a chronological log of everything that happened for the selected person. Medications, wins, behaviors, triggers, health notes, and mood entries all appear here in order.

Adding entries

  1. Tap the central + button on the bottom bar
  2. Choose a type: Mood, Behavior, Win, Trigger, or Health note
  3. Write your note and tap Save

Viewing and editing

  • Tap any entry to open full detail, inline editing, and delete
  • Medication entries show given/missed status โ€” tap to change
  • The timeline window (Today / 3 Days / 7 Days) is set in Settings โ†’ Display

Entry types

  • โ˜€๏ธ Mood โ€” general wellbeing note
  • ๐Ÿ“‹ Behavior โ€” links to the behavior log
  • โญ Win! โ€” positive moments and breakthroughs
  • โšก Trigger โ€” what caused a difficult moment
  • โค๏ธ Health โ€” symptoms, illness notes, observations
Creative use: Use the Win! entry type generously throughout the day. At the end of the week, the Growth view shows a "Positive Wins" trend line. On hard weeks, looking back at that list reminds you how much progress is actually happening.
Today's Timeline showing medication entries, wins, triggers, and regulation bar
Today's Timeline

๐ŸŸข Regulation Check-in

The Regulation Bar sits at the top of the Today view. It lets you log the person's current regulation state on a 1โ€“5 scale: ๐ŸŸข Calm, ๐ŸŸก Good, ๐ŸŸ  Mixed, ๐Ÿ”ด Tense, ๐Ÿ†˜ Crisis.

How to use it

  1. Tap Check In on the regulation bar
  2. Tap one of the five level buttons
  3. Optionally add a short note ("wound up after bus ride")
  4. The last logged level and time appear on the bar
Creative use: Log regulation at the same three moments each day โ€” arrival home from school, after dinner, before bed. After 4โ€“6 weeks you'll see reliable patterns. "She's almost always a 4 by Thursday evenings" is real data you can bring to a therapist or school team.
For shift caregivers: Log regulation at handoff time. The incoming caregiver immediately knows what state the person is in without needing a long verbal briefing.

๐Ÿ“Š Behavior Log

The Behavior Log tracks three types of behaviors: Stims (๐Ÿ”„), Tantrums/meltdowns (๐ŸŒŠ), and Positive behaviors (โญ). Each entry includes a description, time, and type.

Logging a behavior

  1. Go to the Behavior tab
  2. Select the type: Tantrum, Stim, or Positive
  3. Write a brief description in the text field
  4. Tap the type button again to save โ€” or tap + Log

Tapping an existing entry

Tap any logged behavior to open the detail sheet. From there you can edit the type, description, and time โ€” or delete the entry.

AI pattern analysis

After logging 2+ behaviors, an AI button appears: ๐Ÿ” Help me understand today's patterns. Tap it to navigate to the Ask view with a pre-populated query analyzing today's behaviors. All identifying information is stripped before the query is sent.

Creative use โ€” Behavior as data, not judgment: Log stims as neutral facts, not problems. Over time, stim frequency and timing reveal regulation patterns. "Spinning increases significantly on days with a substitute teacher" is a discovery the behavior log makes possible.
Creative use โ€” The positive behavior ratio: Intentionally log 3 positive entries for every 1 difficult one. This isn't denial โ€” it's building an accurate picture. Growth charts will show a Positive Wins line that rises even in hard weeks.
Behavior Log showing stim, tantrum, and positive behavior entries
Behavior Log

๐Ÿผ Feeding Tracker

Built on Ellyn Satter's Division of Responsibility model: the caregiver decides what, when, and where. The child decides whether and how much. CareHaven tracks food offered and the child's response โ€” without judgment or pressure tracking.

Logging a food

  1. Go to the Feeding tab
  2. Type a food name โ€” autocomplete suggests common foods as you type
  3. Enter the amount in grams (tap the scale icon for help)
  4. Select response: Accepted, Explored, or Refused
  5. If refused or explored, optionally select a sensory reason (Texture, Smell, Temperature, Sound, Appearance)
  6. Tap Save

Bottle tracking

Enable bottle tracking in Settings โ†’ Display โ†’ Show Bottle Tracking. This adds a separate bottle log in ounces alongside food entries.

Understanding responses

  • Accepted โ€” ate it. Any amount counts.
  • Explored โ€” touched, smelled, licked, or held the food. This is progress in food chaining therapy.
  • Refused โ€” would not engage. The sensory reason field is key data for feeding therapists.
Creative use โ€” Food chaining evidence: If your child is in feeding therapy, the Explored response is as important as Accepted. Document exploration consistently. After 8โ€“12 weeks you'll have a graph of progression through the food chain that you can show the SLP.
Creative use โ€” Texture mapping: Log refused foods with their sensory reason consistently. After a month, sort by "Texture" refusals. You'll see patterns your SLP can use: smooth textures accepted, mixed textures always refused. That's the kind of specificity that shapes a treatment plan.
Feeding Tracker showing accepted, refused, and explored foods with sensory reasons
Feeding Tracker

๐Ÿšฝ Potty Log

Track continence, accidents, and toilet training progress. Each entry records wet, BM, or dry check; notes; and time.

Logging

  1. Go to the Potty tab
  2. Select type: Diaper, Toilet attempt, or Dry check
  3. Check Wet and/or BM as applicable
  4. Add notes (consistency, skin condition, any concerns)
  5. Tap Save
Creative use โ€” Toilet training timing: Log dry checks at 30-minute intervals for 2 weeks before starting structured toilet training. The data shows you the natural "window" โ€” the time of day when the child is most reliably dry โ€” which is the best moment to begin prompted sits.
Medical use: For children with GI conditions, the notes field is where you document consistency, color, and any signs of discomfort. This becomes a GI diary that gastroenterologists find genuinely useful.

๐Ÿ”„ Routines

A visual daily schedule with time-tagged tasks and a completion tracker. Based on TEACCH structured teaching principles โ€” predictability and visual sequence reduce anxiety and support independence.

Setting up routines

  1. Go to the Routines tab
  2. Tap + Add Step
  3. Set the time, choose an emoji icon, and write the task name
  4. Drag steps to reorder them

Using routines daily

  1. Tap the circle next to each step to mark it complete
  2. The progress bar and percentage update automatically
  3. Completions reset at midnight
Creative use โ€” Respite worker handoff: Before a new respite worker arrives, screenshot the Routines tab and text it to them. They have the full day mapped without needing a verbal briefing. The emoji icons help even if they haven't read the notes.
Creative use โ€” Gradual independence: Create two versions of the same routine โ€” one with every step listed, one with key steps only. Start with the detailed version, then gradually move to the simplified one as the person learns the sequence. Track completion rates in the Growth view.
Routines view showing completed and pending daily tasks with progress bar
Routines

๐Ÿ“” Diary

A rich personal journal with photo attachments, private/shared flags, and full narrative entries. The diary is where you write the full story behind the data.

Creating a diary entry

  1. Go to the Diary tab and tap + New Entry
  2. Write a title and the full entry text
  3. Optionally attach a photo from your camera roll
  4. Toggle Private if the entry should never appear in shared handoff reports
  5. Tap Save

Private vs. shared entries

Private entries (๐Ÿ”’) are visible only to you and excluded from all exports. Use private entries for your own emotional processing, hard days you need to write down, and personal reflections. Shared entries can appear in handoff reports.

Creative use โ€” The hard day entry: When a day is genuinely terrible, write it down in a private diary entry. Not to analyze it โ€” just to record it. Over months you'll be able to see how many hard days there were relative to good ones. That perspective matters when you're in the middle of a hard week.
Creative use โ€” IEP evidence: After any significant moment โ€” a breakthrough at school, a successful new strategy, a conflict with a teacher โ€” write a dated diary entry. These narrative records become powerful evidence at IEP meetings, especially when you can say "here's what I observed on March 15th."
Medical

๐Ÿ’Š Medications

Medication logging is integrated into the Timeline. Every scheduled medication appears as a timeline entry with given/missed status and a weekly compliance rate.

Adding a medication to the schedule

  1. Go to the Routines tab and add a medication step (๐Ÿ’Š icon, time, medication name + dose)
  2. Alternatively, tap + โ†’ Health โ†’ log a medication dose directly
  3. Mark each dose as Given โœ“ or leave it to record as missed

AI medication lookup

  1. Tap a medication name in the timeline to open its detail view
  2. Tap Look up [medication name]
  3. The app checks its built-in knowledge base first (14 common medications), then calls the AI if needed
  4. Results include: what it treats, common side effects, interaction flags, and a reminder to consult your prescriber
Creative use โ€” Dose change tracking: When a medication dose changes, add a diary entry noting the date, old dose, new dose, and prescriber's reasoning. Then watch the behavior log for the 2โ€“3 weeks after. You'll have a documented before/after comparison that's far more precise than memory.
Creative use โ€” Appetite monitoring: If your child takes a stimulant medication, log their food amounts in the Feeding Tracker for 2 weeks before and 2 weeks after a dose increase. The gram-by-gram data shows appetite changes more clearly than parental recall.

โšก Seizure Tracker

Real-time seizure logging with a built-in stopwatch. Designed for the moment a seizure occurs โ€” minimal taps, maximum data capture. The log is exportable as PDF for neurologist appointments.

Logging a seizure

  1. Go to the Seizures tab and tap + Log Episode
  2. Select the seizure type (tonic-clonic, absence, focal, febrile, myoclonic, unknown)
  3. Tap โ–ถ Start Timer when the seizure begins
  4. Tap โน Stop when it ends โ€” duration is captured precisely
  5. Write post-ictal notes (confusion, recovery time, behavior after)
  6. Check boxes if rescue medication was given or 911 was called
  7. Tap Save

What to log in the notes field

  • What the person was doing immediately before
  • Which body parts were involved
  • Eye movement or deviation
  • Skin color changes
  • Post-ictal duration and behavior
  • Any potential triggers (illness, sleep disruption, missed medication)
Before a neurology appointment: Open the Seizures tab. The PDF export button compiles all episodes with dates, times, durations, and notes into a clean document. Hand your phone to the neurologist or email it before the appointment.
Creative use โ€” Pre-seizure pattern hunting: Log what the person was doing in the 2 hours before each episode in the notes field. After 5โ€“6 episodes, review the notes together. Common threads (missed dose, poor sleep the night before, high-sensory day) become visible patterns your neurologist may not have data to see.
Seizure tracker with stopwatch, type selector, and episode log
Seizure Tracker

๐Ÿ˜ด Sleep Log

Log bedtime, time to fall asleep, night wakings, wake time, and a quality rating (1โ€“5). A 7-night bar chart shows the trend at a glance.

Logging a night

  1. Go to the Sleep tab and tap + Log Night
  2. Enter bedtime, fell-asleep time, wake time, and number of wakings
  3. Add waking notes if relevant ("up at 1AM, back in 10 min")
  4. Select overall quality (1 Terrible โ†’ 5 Great)
  5. Tap Save Sleep Log
For psychiatry appointments: Sleep quality directly affects ADHD symptoms, mood regulation, and medication effectiveness. Bring the 4-week sleep log to every psychiatry appointment. "He has been averaging 3.1/5 quality for 6 weeks" is far more useful than "he doesn't sleep well."
Creative use โ€” Behavior correlation: Compare the Sleep log trend line to the Behavior log. On days after poor sleep nights, do behaviors increase? This correlation โ€” documented with real data โ€” is the kind of evidence that changes clinical decisions about melatonin, sleep hygiene protocols, and sensory environment.
Sleep log showing 7-night quality trend chart and individual night entries
Sleep Log

๐Ÿฉบ Vital Signs

Log temperature, weight, pulse, blood pressure, and SpOโ‚‚ with timestamps. Designed for medically complex individuals whose care teams routinely request home vital monitoring.

Logging vitals

  1. Go to the Vitals tab and tap + Log Vitals
  2. Fill in whichever fields are relevant โ€” all are optional
  3. Add a notes field (e.g., "post-seizure day" or "before appointment")
  4. Tap Save
For cardiac monitoring: Children with repaired congenital heart defects often have home pulse-ox requirements. Log SpOโ‚‚ and pulse daily. The trend across entries shows whether numbers are stable, drifting, or spiking โ€” and the export goes directly into a Dr. Visits summary.
Creative use โ€” Medication weight tracking: Stimulant medications commonly suppress appetite. Weigh weekly and log in Vitals. A visual weight trend over 3 months shows the pediatrician exactly what's happening, removing the guesswork from "I think he's lost a little weight."
Vital signs log showing temperature, weight, pulse, blood pressure and SpOโ‚‚
Vital Signs

๐Ÿฅ Dr. Visits

Dr. Visits auto-generates a 30-day summary from your logged data โ€” medications, compliance rate, seizures, sleep quality, behaviors, vitals, IEP goals, wins, triggers, and milestones. Tap any appointment to open its summary, take live notes during the visit, record audio, and export as PDF or email.

Before an appointment

  1. Go to the Dr. Visits tab and tap + New Visit
  2. Enter the doctor's name and appointment date
  3. Tap Generate Summary & Create Visit Record
  4. The 30-day summary is compiled immediately from your data
  5. Show the summary to the doctor, print it (via Print/PDF), or email it before the appointment

During the appointment

  1. Open the visit record and scroll to Doctor's Notes
  2. Type notes as the doctor speaks โ€” tap Save Notes when done
  3. Optionally tap ๐ŸŽ™๏ธ Record Appointment to capture audio
  4. The audio saves to the visit record and plays back with an inline audio player
The most powerful feature in the app: Walk into any appointment with a complete data-driven summary. Neurologists, developmental pediatricians, and psychiatrists have consistently said that appointment summaries from CareHaven contain more organized, useful data than they receive from any other source.
Creative use โ€” Specialist coordination: After a neurology appointment where the neurologist says something that affects the psychiatrist's treatment plan, open the Dr. Visits record, write the neurologist's recommendations in the notes, and email the summary to the psychiatrist directly. You become the communication hub between specialists who don't talk to each other.
Dr. Visits auto-generated 30-day summary with medications, seizures, behaviors, and goals
Dr. Visits

๐Ÿฉธ Cycle Tracker

A private, discreet cycle tracker for female care recipients. Logs flow heaviness and product used. Visible only when the person's sex is set to Female in their profile. Can be hidden in Settings if not relevant.

Creative use โ€” Behavior correlation: Many autistic and neurodivergent girls and women experience significantly increased behavioral dysregulation, meltdowns, and anxiety in the days before menstruation (PMDD-adjacent patterns). Log cycles consistently and compare to the behavior log. After 3โ€“4 cycles the pattern often becomes unmistakable โ€” and is highly actionable for treatment teams.
Advocacy

๐Ÿ“ฌ Communication Log

Every call to insurance, email to the school, meeting with the care team โ€” documented with date, contact, channel (phone/email/in person/letter/portal/text), topic, outcome, and action items. Your paper trail is your power.

Logging a communication

  1. Go to the Comm Log tab and tap + Log
  2. Set the date and select the channel (phone, email, etc.)
  3. Enter the contact name, topic, outcome, and any action needed
  4. Tap Save to Log

Action items

The Action Needed field appears highlighted in amber on each entry. This is your follow-up tracker โ€” "Send auth # to billing," "Sign IEP by Apr 15," "Schedule MRI."

Why this changes everything: Parents of children with IEPs are told constantly to "document everything." This is where you do it. When a district reduces services without prior notice, when an insurance company denies a claim they previously approved, when a therapist says something that contradicts what the doctor said โ€” you have dates, names, and outcomes. That paper trail has changed outcomes at due process hearings.
Creative use โ€” Proactive documentation: Log calls immediately after hanging up โ€” not at the end of the day. Memory degrades fast. The habit is: hang up, open app, log. 60 seconds. Over time you'll have a searchable record that covers months or years.
Communication Log showing insurance calls, school meetings, and medical communications
Communication Log

๐ŸŽฏ IEP & Goal Tracker

Store every IEP, 504, or therapy goal with its baseline measurement and target. Log home practice sessions. Track current progress. Walk into every IEP meeting with weeks of documented home data.

Adding a goal

  1. Go to the Goals tab and tap + Add Goal
  2. Write the goal text exactly as it appears in the IEP document
  3. Enter the baseline (where the child was when the goal was written)
  4. Enter the target (what success looks like)
  5. Add any notes for context
  6. Tap Save Goal

Logging a practice session

  1. Tap + Log Practice Session on any goal
  2. Enter the current progress level ("2 requests today," "6 of 8 steps independently")
  3. Add session notes
  4. Tap Log Practice

Each goal shows its last practiced date and current progress. Practice logs are included in Dr. Visit summaries.

IEP meeting preparation: Print or show the Goals screen at an IEP meeting. You have home-practice data โ€” dates, progress notes, and current level โ€” that the school team does not have. This data changes the conversation from "we feel she's progressing" to "here are 14 documented practice sessions over the past month."
Creative use โ€” Goal disagreement documentation: If the school proposes reducing a goal you believe is premature, log a practice session the day before the meeting and screenshot the progress. "Current: 1โ€“2 requests/day vs. target of 3+" is harder to dismiss than a parent's verbal assertion.
IEP Goal Tracker showing goals with progress bars and practice session logging
IEP & Goal Tracker

๐Ÿ“… Schedule

A personal appointment calendar for therapy sessions, medical appointments, school meetings, and anything else on the care calendar. Each appointment can have a provider name, time, date, recurrence, and notes.

Adding an appointment

  1. Go to the Schedule tab and tap + Add Appointment
  2. Enter title, provider, date, time, and recurring pattern if applicable
  3. Add notes (what to bring, what to ask about)
  4. Tap Save

Appointment โ†’ Dr. Visit summary

Tap any schedule item to generate a Dr. Visit summary. The summary pulls 30 days of logged data and presents it ready to show or print at the appointment.

Creative use โ€” Pre-appointment notes: Use the appointment notes field as a pre-visit checklist: "Bring seizure log ยท Ask about XR formulation ยท Confirm referral to OT ยท Weight check." Open the appointment on the way to the clinic so you don't forget anything.

๐Ÿ‘ฅ Your Team

A contact directory for everyone involved in the person's care โ€” therapists, doctors, teachers, school aides, family members, and emergency services. Team contacts appear in handoff reports. Emergency contacts appear in the SOS view and on the EAP card.

Adding a contact

  1. Go to the Team tab and tap + Add Contact
  2. Enter name, role, icon emoji, phone, and email
  3. Toggle On Team to include them in care reports
  4. Toggle Emergency Contact to include them in SOS and EAP
  5. Add custom fields for anything else (school, room number, specialty)

Context menu

Long-press any contact card to: Edit, Share with them, Add/Remove from SOS, Add/Remove from Team, or Remove.

Creative use โ€” Respite documentation: Add respite workers as Team contacts with their agency, hours, and any notes about what they need to know. Before each respite session, tap their card โ†’ Share with... to generate a handoff document. They arrive informed.

๐Ÿ“ˆ Growth & Insights

Visual trend charts for medication compliance, positive wins, and behavior frequency over 4 weeks. Also shows streak and XP, recent milestones, and today's stats summary.

  • Med Compliance โ€” percentage of doses given vs. scheduled
  • Positive Wins โ€” count of โญ Win entries per week
  • Behaviors (โ†“ good) โ€” tantrum/meltdown count (lower is better)
  • Tap any chart header to expand it for a taller, more detailed view
Creative use โ€” Monthly review: Take a screenshot of the Growth view on the first of each month. After 6 months you have a visual record of how things have changed over time โ€” medication compliance, behavior trends, win frequency. This narrative arc is powerful context at any annual review.
Memory & Safety

๐ŸŒŸ Memory Book

A positive-only section for developmental milestones. Every entry has a title, full narrative, date, and optional photo. Displayed as beautiful gradient cards in reverse chronological order.

Adding a milestone

  1. Go to the Milestones tab and tap + Add Milestone
  2. Write a short title ("First unprompted hug ๐Ÿ’œ")
  3. Write the full story โ€” as much detail as you want
  4. Optionally attach a photo
  5. Tap Save to Memory Book โœจ
Why this matters: Developmental milestones for children with complex needs often happen slowly and are small by neurotypical standards โ€” enormous by the family's. They get lost in the camera roll within weeks. The Memory Book preserves them with context. Parents have reported crying reading entries from 6 months prior, having forgotten the moment entirely.
Creative use โ€” For the child themselves: Write entries as if telling the story to the child when they're older. "You were 11 years old and you came running up to grandma and hugged her without anyone asking you to. It was the first time in your life. We all cried happy tears." These entries are a gift to the future.
Memory Book showing milestone entries with full stories and photos
Memory Book

๐Ÿ’ก Cue Guide

A per-person dictionary of behavioral and non-verbal signals โ€” the things only experienced caregivers know. Each entry has the cue, what it means, and exactly what to do. Shareable in one tap with anyone new in the person's life.

Adding a cue

  1. Go to the Cue Guide tab and tap + Add Cue
  2. Describe the cue precisely ("Red ears spreading down her neck")
  3. Describe what it means ("Overwhelmed โ€” meltdown likely in 5 minutes")
  4. Describe exactly what to do ("Move immediately to quiet space. Remove all demands. No talking โ€” presence only.")
  5. Tap Save Cue
The most underused feature: Most caregivers don't realize how much they know that others don't. Start with the cue that prevents the worst outcomes โ€” the one that, if a new babysitter knew it, would change everything. Add it first. Then add the next most important one. You don't need ten entries to make this valuable.
Creative use โ€” School aide onboarding: When a new aide starts, share the Cue Guide immediately. "Red ears = quiet space in 5 minutes" prevents a meltdown that would otherwise derail the whole school day. This document is worth more than any formal meeting.
Cue Guide showing behavioral and non-verbal signal cards with action instructions
Cue Guide

๐Ÿšจ SOS Emergency

The SOS view shows emergency contacts in order, with one-tap call buttons. Pre-loaded with 911, Poison Control (1-800-222-1222), Crisis Text Line (text HOME to 741741), and the 988 Suicide & Crisis Lifeline.

Customizing SOS

  1. In the Team tab, mark any contact as Emergency Contact to add them to SOS
  2. The order in SOS matches the order you added them โ€” your most important contact first
  3. Tap the ๐Ÿ“ž icon next to any contact to call
  4. Tap ๐Ÿ“‹ EAP Card to open the Emergency Action Plan

๐Ÿ“‹ Emergency Action Plan (EAP)

A one-tap printable card that compiles everything an emergency responder, substitute caregiver, or ER nurse needs to know. Built entirely from data already in your profile โ€” no extra data entry.

What's on the EAP card

  • Name, age, diagnoses, communication method
  • Allergies and blood type
  • Emergency contacts in order
  • Behavioral warning signs (from the Cue Guide)
  • Sensory profile notes
  • Seizure history warning and protocol (if applicable)
  • Emergency hotlines

To access and share

  1. Go to the SOS tab and tap ๐Ÿ“‹ EAP Card
  2. Show the screen to anyone who needs it
  3. Tap ๐Ÿ–จ๏ธ Print to save as PDF or print physically
The most important thing you can set up today: Build the EAP card before you need it. Fill out the person's profile, add emergency contacts, write two or three cues, fill in diagnoses. When the EAP is needed, there's no time to do any of that.
Creative use โ€” Print and laminate: Print the EAP card and laminate it. Keep one in the child's school backpack, one in your car, one at grandma's house. In a genuine emergency, this card can be handed to a paramedic who has never met your child.
Emergency Action Plan card showing contacts, warning signs, sensory notes, and seizure protocol
Emergency Action Plan
Caregiver

๐Ÿง˜ My Wellbeing

A private daily check-in for the caregiver โ€” not the person in your care. Rate your day on a 1โ€“5 scale (๐Ÿ˜” Struggling โ†’ ๐Ÿ˜Š Thriving) with an optional note. A 7-day trend chart shows your pattern. When your average stays below 3, the app gently surfaces caregiver burnout resources.

Using it

  1. Go to the My Wellbeing tab
  2. Tap How are you doing right now?
  3. Tap your current level
  4. Add a note if you want to

Entries are never included in handoff reports or exports. They exist only on your device, for you.

Why this matters clinically: Caregiver burnout is a documented risk factor for worse outcomes for the person being cared for. It's not self-indulgence to track this โ€” it's part of the care plan. The research is unambiguous.
Creative use โ€” Therapy preparation: If you see your own therapist, show them the Wellbeing trend chart. "Here are my scores for the last 6 weeks" is a more honest starting point than "I've been fine, just a little stressed." The data bypasses the instinct to minimize.
My Wellbeing showing 7-day trend chart and check-in entries
My Wellbeing

๐Ÿ” AI Knowledge Features

CareHaven includes an AI-powered knowledge search for medication information, care guidance, sensory strategies, feeding approaches, behavior support, and more.

Using the Ask view

  1. Go to the Ask tab (๐Ÿ” in the bottom bar or More menu)
  2. Type your question in plain language
  3. Tap Search
  4. The app checks its built-in knowledge base first. If not found, it sends an anonymized query to the AI (Grok primary, OpenAI fallback)

Privacy during AI queries

Before any text leaves your device, the app programmatically strips personal identifiers โ€” names, dates of birth, specific medication doses, and identifying details. The AI provider receives an anonymized question. Your care data never leaves your device.

What AI can and cannot do

  • โœ… Explain medications in plain language
  • โœ… Suggest sensory strategies for specific situations
  • โœ… Provide guidance on behavior support approaches
  • โœ… Explain feeding therapy techniques
  • โŒ Diagnose conditions
  • โŒ Recommend starting or stopping medications
  • โŒ Replace professional clinical judgment
Best use: Ask the AI before appointments to understand what your doctor might be considering. "What are the side effects of levetiracetam in children?" prepares you to have a more informed conversation, not to make clinical decisions yourself.
Disable AI features: Settings โ†’ Privacy & Data โ†’ AI Knowledge Features toggle. When disabled, no queries are ever sent outside the device.
Settings

Display & Text Settings

  • Text Size โ€” Normal, Large, or Extra Large. Affects all text throughout the app.
  • Color Theme โ€” Light, Dark, or System (follows your device setting). Also toggled from the ๐ŸŒ™ button in the header.
  • Color Vision Mode โ€” Normal, Protanopia, Deuteranopia, or Tritanopia. Adjusts the color palette for color blindness.
  • Timeline Window โ€” Today, 3 Days, or 7 Days. Controls how far back the home timeline shows entries.
  • Show Bottle Tracking โ€” Shows a separate bottle log in the Feeding tab (in oz).
  • Bottom Nav Customizer โ€” Reorder and change which features are pinned to the bottom bar.

Privacy & Data Settings

  • AI Knowledge Features โ€” Enable or disable all AI-powered features. When disabled, no queries leave your device.
  • Anonymous Usage Analytics โ€” Opt-in to share anonymous feature usage data (not content) to help improve the app.
  • Demo Data โ€” Toggle the demo data on or off. Your real data is preserved and restored when you turn demo off.
  • Export All Data โ€” Download a complete JSON export of all your data.
  • Clear All Data โ€” Permanently delete everything. Cannot be undone.

Security & Backup

PIN Lock

Set a 4-digit PIN to lock the app. The PIN screen appears on launch and after the app has been in the background. Useful in medical settings and school meetings where the device might be seen by others.

Backup Password

  1. Go to Settings โ†’ Security โ†’ Backup Password โ†’ Set
  2. Enter a password you'll remember
  3. Tap Save Password
  4. The password is stored securely on this device. It is required every time you create or restore a backup.

Creating a backup

  1. Settings โ†’ Privacy & Data โ†’ Create Encrypted Backup
  2. Enter your backup password
  3. A .chbak file is created and offered for sharing via your device's share sheet
  4. Save it to iCloud Drive, Google Drive, email it to yourself, or AirDrop it

Restoring a backup

  1. Settings โ†’ Privacy & Data โ†’ Restore Backup
  2. Select your .chbak file
  3. Enter the backup password
  4. All data is restored exactly as backed up
Backup frequency recommendation: Back up weekly, or before any major app update. Store the backup in cloud storage so it's accessible from any device. The backup password is never stored anywhere we can access โ€” keep it somewhere safe.

Person Profiles

Tap the person pill in the top-right of any screen to open the Person Sheet. Tap Edit to modify:

  • Name โ€” displayed throughout the app
  • Color accent โ€” choose from a color picker. Appears on their pill, timeline border, and person card.
  • Date of birth โ€” age is calculated automatically
  • Sex โ€” shows/hides the Cycle Tracker
  • Diagnoses โ€” comma-separated list. Used in Dr. Visit summaries and EAP card.
  • Primary communication method โ€” verbal, AAC, sign language, PECS, or mixed

Deleting a person

In the Person Sheet, scroll to the bottom and tap Remove [Name]. This permanently deletes all their data. Cannot be undone (unless you have a backup). Only available when 2+ people are in the app.

Creative Uses

โœจ Tips & Creative Uses

CareHaven is more than a log โ€” it's a pattern-discovery tool, an advocacy instrument, and an institutional memory for your family's care. Here are uses that go beyond the obvious.

๐Ÿ“Š

The behavior-environment map

For one month, add a note to every Trigger entry describing the physical environment: lighting, noise level, how many people were present, time of day, recent activity. After 20โ€“30 entries, patterns emerge that no clinical observation session could capture. "Triggers cluster in the 45 minutes before lunch in fluorescent environments" changes an OT's approach entirely.

๐Ÿ”„

The caregiver shift log

If two parents split caregiving shifts, use the Diary to write a brief handoff note at each transition. After 3 months you have a written record of what's working on each person's watch. Patterns emerge (mornings better with one parent, evenings with the other) that can be analyzed rather than argued about.

๐Ÿ’Š

The medication experiment

When a medication is changed, create a diary entry marking Day 0. Log behavior, sleep, feeding, and regulation daily for 4 weeks. On Day 28, compare your 4-week charts to the pre-change baseline. You have objective data on whether the medication change improved outcomes โ€” not an impression, a record.

๐Ÿซ

The school year arc

Log regulation at the same time every school day (right after pickup). After 8 weeks you'll see whether regulation is improving as the year progresses, or declining as demands increase. The 3-Day timeline view makes week-over-week comparison visible at a glance. Bring this chart to the mid-year IEP check-in.

๐ŸŒŸ

The milestone reverse calendar

When you feel like nothing is progressing, open the Memory Book and scroll to the oldest entry. Then read forward to today. This is the progress you've forgotten. The Memory Book works as a timeline of growth that the rest of the app โ€” focused on problems โ€” doesn't show you.

โšก

The seizure trigger investigation

After 4+ seizures, review the pre-seizure notes field for each one. Ask: what did they eat in the 12 hours before? How had they slept? Was there illness? Was the medication given on time? Were there stressors? Write your hypotheses in the Diary. Bring both the seizure log and your hypothesis list to neurology.

๐Ÿ“ฌ

The insurance battle file

Every call with insurance gets a Comm Log entry: date, rep name (if given), what you were told, reference number, and what the outcome was. When an insurance company denies a claim they previously approved, you have a timestamped record of the prior approval conversation. This is the difference between losing and winning an appeal.

๐Ÿ˜ด

The sleep-behavior correlation proof

Export the 4-week Growth chart as a screenshot when it shows the behavior trend and sleep trend together. If they move together (poor sleep weeks = higher behavior weeks), this is correlation evidence for a psychiatrist who may not be considering sleep as a behavior driver. Screenshots are evidence; opinions are not.

๐Ÿ’ก

The respite packet

Before any new respite provider starts, generate three things: a screenshot of the Routines tab (their daily schedule), a screenshot of the Cue Guide (the signals only experienced caregivers know), and the EAP card. This three-page packet replaces an hour of verbal orientation. They arrive prepared.