Walkthrough: Scan an IEP or doctor letter
Paperwork piles up. An IEP runs ten pages, a doctor's after-visit summary lists three follow-ups, a school report buries a new accommodation in a paragraph. Reading it all and typing it back in is a lot to carry.
On this page
CareHaven can do the reading for you. Point your camera at a page, and the app pulls out the things that matter — goals, accommodations, follow-ups, medications, and appointments — as a list you review. You keep what you want and skip the rest. Available
It works with school and medical paperwork like an IEP, a school or evaluation report, an after-visit summary, or a prescription label.
Before you start
- Have the document in front of you — the actual paper, or a clear printout.
- Good light helps. The camera reads the text on the page, so a well-lit, flat page reads best.
- This is on-device work. The reading and the sorting happen on your phone, so it works even with Wi-Fi and cellular turned off. Nothing about the page leaves your phone, and the picture you take is not saved.
Steps
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Open the Goals tab.
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Tap the + button, then choose Scan from IEP / report. A short intro screen explains what is about to happen.
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Tap Scan a document. Your camera opens.
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Hold the page in the frame. The camera finds the edges of the document on its own. Once it captures the page, tap Save in the camera.
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CareHaven goes to work. You will see it reading the text, then finding the pieces worth keeping. This takes a few seconds.
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A review list appears. Each item is sorted by what kind of thing it is:
- Goals — the IEP-style goals it found, ready to track with a baseline, target, and progress.
- Accommodations — the supports written into the plan, like extended time on tests.
- Follow-ups — the next steps, like scheduling an evaluation.
- Medications — anything to continue or start.
- Appointments — dates to remember, like the next review meeting.
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Everything in the list starts off checked. Look it over and uncheck anything you do not want to keep. That is faster than picking items one at a time.
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Tap Save.
That is it. The goals it found land in your Goals tab as new goals you can track. The follow-ups, medications, and appointments show up as notes in your day, where you will see them on the Home screen timeline so nothing slips through.
Scanning more than one page
A long document is no problem.
- In the camera, you can capture several pages before you tap Save — all of them get read in one pass.
- After you review the list, you can tap Scan another page to add more pages to the same batch.
If the scan comes up empty
- The page would not read. If the lighting was poor or the page was blank, CareHaven tells you it could not read the text and asks you to try again. Smooth the page flat, add light, and scan once more.
- Nothing to keep. If the document is just a paragraph of prose with no goals, dates, or steps in it — a thank-you note, say — the app tells you nothing structured was found, and there is nothing to save. You can close it without adding anything.
- You changed your mind. You can cancel at any point, in the camera or while it is reading, and nothing is added.
A note on what gets created
For now, the medications and appointments it finds are kept as notes in your day rather than full entries in your medicine list or your calendar. That is on purpose — it lets you eyeball them first. From there you can add the ones you want as proper entries.
Good to know
- Your privacy holds. Names and other personal details are stripped from the page before any of the on-device sorting happens. The whole thing runs on your phone, and the photo you took is discarded once the items are pulled out. See Privacy comes first for the full picture.
- Review beats trust. The app is good at reading a page, but it is not perfect. Always glance over the list before you save, and fix or skip anything that came out wrong.
- This is help, not a diagnosis. Scanning a document organizes what is on the page. It does not interpret medical advice or replace your own reading of the plan.
Related
- Advocacy & goals — track, practice, and bring goals to an IEP meeting
- Smart help (Apple Intelligence) — how CareHaven's on-device reading works
- Walkthrough: Generate a Care Report (PDF) — turn your data into a shareable report for an IEP or doctor visit
- Medical — where scanned documents, medicines, and appointments live