Sharing & reports

So much of what you know about your person lives only in your head. CareHaven gives you several ways to hand that knowledge to someone else — a sitter for the weekend, a doctor at an appointment, a teacher at an IEP meeting — without a long phone call or a frantic note on the counter.

Each way is built for a different moment. Here is what each one is for and when to reach for it.

A quick map

• Handoff packet — today's snapshot for whoever takes over next.
• Communication card — a printable card a non-tech sitter can use.
• Care Report PDF — a multi-section report for an IEP meeting, a doctor, or a custody case.
• Weekly recap — a short, plain-language note about the week.
• Passport — a durable how-to-care-for-this-person profile you can share one section at a time.

The handoff packet Available

When someone steps in — a partner taking the next shift, a paid caregiver, grandparents for the weekend — the handoff gives them a snapshot of today without you having to talk them through everything.

You pick a window (the last 24, 48, or 72 hours) and CareHaven fills the packet in from what you have logged. It pulls together today's plan, the cues only you would know, emergency information, current medications, what is going on right now, and the next couple of days of appointments. A short, friendly note is drafted on top so the next person reads it as a brief, not a data dump. The person's sensory profile — what calms them, what overwhelms them — and their skill routines ride along too, so a sitter is not guessing.

You can add a "tell them" note or two — the one or two things you most want the next person to know. Those arrive as a small checklist in the shared text and live in that handoff only; the next shift starts fresh.

Share it by handing off to a nearby iPhone, by showing a QR code, by copying a link, by printing or sharing a PDF, by writing a fridge sticker, or through the regular share sheet. What you share is saved in History, so you can always check exactly what the last sitter was told.

The PDF version is useful when the next caregiver needs paper, a Files copy, or an email attachment. It includes the same handoff brief plus its issue time and expiration time. The QR and copied-link flows route back to the handoff rather than a generic screen. Available

For step-by-step instructions, see Walkthrough: Create a handoff for a sitter. The handoff narrative can also be translated into another language — see Across your Apple devices.

The communication card Available

If your person uses pictures or phrases to communicate, the communication card is a printable, paper version a sitter can use without any tech. It carries the cards and phrases you have built, so a relief caregiver who has never met your person can still offer them the right choices. You share or print it straight from the card screen. More on building these lives in Advocacy & goals.

The Care Report PDF Available

When you need a clean, printed summary for a meeting or an appointment, the Care Report is a multi-section PDF you can shape to fit the occasion — an IEP review, a doctor visit, or a custody case.

You choose which sections to include and the time period to cover. The available sections are:

• A header with the person's name, the date range, and the date it was made
• An activity summary with counts of feedings, sleep, behaviors, seizures, and notes
• Behaviors, with descriptions and times
• Seizures, in full detail
• Current medications
• Goals, with their progress
• Milestones
• Doctor visits

For the date range you can use a quick preset — the last 7, 30, or 90 days — or set your own start and end. Turn any section off and the report simply skips it; sections with nothing to show are left out rather than printed empty. Every page carries a "Generated by CareHaven" footer.

The report is built to keep your most private writing private: notes, diary text, and photos are never included. From there you can share it by AirDrop, Mail, or Files, or print it.

You will find this from the Caregiver hub, in the Reflect area, on the Weekly Recap screen. For the full walkthrough, see Walkthrough: Generate a Care Report (PDF).

The weekly recap Available

The weekly recap is a short, plain-language note about how the week went — a few sentences written in your voice, drawn from what you logged. It is meant to be quick to share by email or message, so a co-parent, a far-away grandparent, or anyone who cares can stay in the loop without you writing it all out.

The passport — share exactly what you choose Available

The Health & Communication Passport is the durable, how-to-care-for-this-person profile. It brings together how your person communicates, how distress shows up, what helps, the must-knows, what they can do on their own and where they need help — alongside their diagnoses, cues, medications, and their own emergency contacts. You will find it in the Safety hub, under "Know this person." There is even a turn-the-phone reader mode for showing it to someone.

What makes the passport different from a one-shot report is the share picker. Before you hand it over, you choose exactly which sections to share — and which to keep back. So you can give a substitute teacher the communication notes and what-helps, without the full medical detail or who makes decisions. The same passport serves both audiences; you decide what each one sees.

A note on privacy

Sharing in CareHaven is always something you start, and you stay in control of what goes out. The Care Report leaves your notes, diary, and photos out entirely. The passport lets you pick your sections before you share. Your private diary entries never appear in anything you send. For the full picture of how your data is handled, see Privacy & security (in depth).